How to Set Up an Email Address with Your Own Domain

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With SimpleSite’s creative email addresses you can create your own customized email address with your own domain name. This makes it easy for your friends and family to remember the email address, and your email will be both unique and more trustworthy in appearance. As an extra plus, an email address on your own domain, will also improve your website’s SEO and organic traffic.

Don’t have your own domain yet? 


If you’re running your own small business, there are even more reasons to set up an email address on your own domain. Your email address is your most important “business card” – it tells potential clients that you are well-established and professional. It will reflect your identity, just like your own brand does.

An email address on your own domain gives you optimal exposure on the internet, so people everywhere easily can reach you. In effect, you get a lasting email address that is very suitable to make your name or company name stand out online.

There are two configurations you have to set up in order to get your email to work on your own domain:
  1. Receiving emails on your domain
  2. Sending emails on your domain

1. How to receive emails sent to your own domain email address

First you have to create what we call a creative email address (an email address on your own domain) with forwarding to your own email address:
  • Log in to your SimpleSite Account.
  • Go to ‘Account’ in the right-hand menu.
  • Select ‘Email service’ in the right-hand menu.
  • Click on the ‘Create forwarders’ button.
  • Type in your desired personalized creative email address and choose the email address you want your mail to be forwarded to (e.g. your regular email address).
  • We recommend using Microsoft (Outlook/Live/Hotmail/MSN) or Gmail for forwarding emails.
  • After submitting we will send an email with the confirmation to your regular email address containing a confirmation link. Click on the link and your email address on your own domain should be active and ready to go within 15 minutes.
You are now able to receive mails sent to your creative email address on your own domain! However, when you respond to these mails your regular email address will still appear. Read on, to learn how to change the sending address.

2. How to send emails from your email address on your own domain

You can enable your regular email account to send emails under an alias email address (your creative email address). Below there is guides on how to do this for the most popular email providers on the market:

Gmail


  1. Two-step verification. You can add a non-Gmail domain to your Gmail account, but you must have the 2-step verification turned on. Click here to activate your 2-step verification with Google.
  2. Generate app password. You will need to generate an app password to use later in step 3.
    • Log into Google. Click on your avatar icon in the top right corner and select ‘My Account’.
    • Click on ‘Sign-in & security’. Look under the headline ‘Signing in to Google’. Find ‘App passwords’ and click on it.
    • Click on the drop-down menu ‘Select app’ and choose ‘Mail’. Click on the drop-down menu ‘Select device’ and choose ‘Other (Customized name)’. Type in ‘Creative Email’ and click on ‘Generate’.
    • You have now generated the app password, which will be shown on your screen. The password should look something like this:
    • vwxo vmya cbys ceus (NB: The spaces are not part of the password).
It is very important that you write down the password because you will not be able to find it again later.
  1. Set up with Gmail. Now we are ready to set up your creative email with your Gmail account.
    • Open your Gmail and click on the cogwheel  in the top right corner.
    • Select ‘Settings’.
    • Click the ‘Accounts and Importtab’.
    • In the ‘Send mail as’ field, click on ‘Add another email address that you own’.
    • Enter your name and the new creative email address you have just created and check the ‘Treat as an alias’ box. Click next step.
    • For SMTP Server, put: gmail.com
    • For Username, your full Gmail address including @gmail.com (eg. your-name@gmail.com)
    • For password, enter the app password generated from step 2. (NB: Type in the add password WITHOUT spaces, e.g. vwxovmyacbysceus)
    • Leave the rest as default (TLS, port 587).
    • Click ‘Add Account’. A confirmation email will be sent to you with a verification code. Copy the code and paste it in, or click the email link to confirm. Remember to click on the ‘Confirm’ bottom after opening the link.
Setting your creative email address as your primary email in Gmail:
If you want to use your creative email address as your standard Gmail, please follow the steps below.
  • Open your Gmail and click on the cogwheel  in the top right corner.
  • Select ‘Settings’.
  • Click the ‘Accounts and Importtab’.
  • In the ‘Send mail as’ field you will find your creative email address. Click on ‘make default’
You’re done! Now your Gmail will automatically send all emails from your creative email address.
Sending an email from your creative email address if it is NOT your primary Gmail address:
If you choose not to set your creative email address on your own domain as your default Gmail account, please read the instructions below on how to send a single email from your creative email address.
  • Create a new email by clicking on ‘Compose’.
  • In the field ‘From’ you can see that your standard email is selected (this is probably your Gmail address). Click on it and select your creative email address.
  • When you send your email it will now appear as being sent from your creative email address.

Microsoft (Outlook/Live/MSN/Hotmail)


  • Open your Microsoft web email in your browser and click on the cogwheel  in the top right corner.
  • Select ‘Options’ and go to ‘Aliases: manage or choose a primary’.
  • You may be asked to confirm your identify through a verification code sent to your alternative email address or your phone number.
  • On the page ‘Manage your account aliases’, look below the header ‘Account aliases’ and click on ‘Add email’.
  • Check the box ‘Add an existing email address as a Microsoft account alias’, enter your creative email address (e.g. your-name@your-site.com) and click ‘Add alias’.
  • An email will be sent to your normal email address with a confirmation link. Click on the link and your email alias is created.
  • If you want to use your creative email address as your primary email (the one you by default send your emails from), click on ‘Make primary’ (this is also done from the page ‘Manage your account aliases’).
  • Confirm your choice by clicking ‘Yes’.
You’re done! You can now use your creative email address to send emails through Microsoft’s email service!

Yandex


  • Open your Yandex web email in your browser and click on the cogwheel  in the top right corner.
  • Select ‘Personal data, signature, picture’. Click on ‘Edit’ below the header ‘Select default email address’.
  • Enter your creative email in the field (e.g. your-name@your-website.com) and click ‘Add’.
  • A confirmation email will be sent to your email.Please follow the link in the email message to confirm your email address.
  • Enter your Yandex password and click ‘Confirm’.
Setting your creative email address as your primary email in Yandex:
If you want to use your creative email address as your standard Yandex mail, please follow the steps below.
  • Open your Yandex mail and click on the cogwheel  in the top right corner.
  • Select ‘Personal data, signature, picture’.
  • Check the box in front of your creative email address (below the header ‘Select default email address’).
  • Go to the bottom of the page and click on the button ‘Save changes’.
You’re done! Now your Yandex mail will automatically send all emails from your creative email address.
Sending an email from your creative email address if it is NOT your primary Yandex address:
If you choose not to set your creative email address on your own domain as your default Yandex email address, please read the instructions below on how to send a single email from your creative email address.
  • Create a new email by clicking ‘Compose’.
  • In the field ‘Send message from’ you can see that your standard email is selected (most likely your Yandex address). Click on it and select your creative email address.
  • When you send your email it will now appear as being sent from your creative email address.

Yahoo


  • Open your Yahoo web email in your browser and click on the cogwheel  in the top right corner.
  • Select ‘Account Info’.
  • At the bottom of the page click on ‘Manage aliases’ (you might be asked to sign in again).
  • Click on ‘Add an email address’ below the header ‘Identities’.
  • Enter your creative email address in the field (e.g. your-name@your-website.com) and click ‘Save’.
  • A confirmation email is send to your email. Click on the link in the email to verify.
  • Check the box if you want to use your creative email with your Yahoo Account and click ‘Continue’.
  • Go to your Yahoo web email again and click on the cogwheel  in the top right corner.
  • Select ‘Settings’ and go to ‘Writing email’.
  • Type in your creative email address in the field ‘Add send-only address and click ‘Verify’.
  • A confirmation email is sent to your email. Click on the link to confirm.
  • Go back to Settings > Writing email. Select your creative email from the drop down list ‘Default sending account’ and save. (Alternatively, follow this link and check the box in front of your creative email address at the bottom of the page and save).
You are done! You can now use your creative email address to send emails through Yahoo Mail!

iCloud, GMX and AOL

Unfortunately AOL. iCloud and GMX do not offer to sync with creative email address at the moment. Consider setting up your creative email with one of the other email providers listed above.

Other email providers

If you use another email provider than the ones listed above, please contact them and ask how to set up an email alias. Please note that it is required that the email provider uses its own SMTP server.
You can refer to this page when explaining the kind of set-up you need for your email.

Having trouble setting up your creative email with your email provider?

Ask your email provider for advice on how to set up your creative email address or consider trying one of the other email providers listed above. They might be a better fit for you.

Want an email address with your own domain?

Sign up with SimpleSite and get your own domain that you can use to send professional emails. You will also get your own “easy-to-edit”’ website.



Happy emailing!

Disclaimer: Please notice that SimpleSite doesn’t offer any support for the above mentioned email providers. If you need assistance, we advise you contact the support center of the email provider in question.

Author: Camilla Groen

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